Terms & Conditions
It is mutually agreed that the following terms of agreement form an integral part of this contract and that no variation or modification of this contract shall be effective unless accepted by both Helen Cotton Photography and the client, in writing.
BOOKING FEE: A booking fee of £100 is required at the time of booking, together with a signed contract. Dates are reserved only when this deposit is paid by cash or cheque.
Please make cheques payable to Helen Shaw
BALANCE PAYMENT: The balance is to be paid 2 weeks before the wedding or on the wedding day.
CREATIVE LICENCE: Helen Cotton Photography shall be granted creative and artistic license in relation to the choice of locations and poses used. Our judgment on photographic style and the number of photographs taken shall be deemed correct, due to changes of the weather and the availability and willingness of subjects.
We will do our best to honour requested photographs but do not undertake to guarantee any specific picture
nor incorporate any specific background, location or group arrangement.
VIEWING: Proofs will be uploaded to the my website within 2-4 working weeks of the wedding. A username &
password will be issued allowing access to your proofs within the secured client area.
COPYRIGHT: The 1998 Copyright, Designs, and Patents Act assigns copyright to Helen Cotton Photography. You may not copy the photographs taken under this contract, or allow copies to be made photographically, electronically, or by any other means. Unless agreed in writing beforehand.
EXCLUSIVITY: Helen Cotton will be the sole professional photographer at the venues specified. I do however
positively encourage family, friends, and other guests to take photographs throughout the day.
FORCE MAJEURE: In the unlikely event of total photographic failure, injury or sickness beyond our control, our liability shall be limited to a full refund of all monies paid. Your statutory rights are not affected.
CANCELLATION: If Helen Cotton Photography has to cancel this contract for reasons beyond our control,
(death, injury, sickness etc.), our liability shall be limited to a full refund of all monies paid. Every effort will be made to find an alternative, qualified photographer. Should the client cancel, as compensation for loss of
income, the following charges apply as a percentage of the TOTAL fee due. (Number of days before the wedding) 60 days or less - 100% 61-90 days - 75%. 91-120 days - 50%, more than 121 days - deposit.
Should the cancelled wedding turn out to be a postponement, then, subject to availability, all money paid may be applied to the new wedding. In this case, the total fees chargeable shall be the fee which applies at that time. In the event of us taking another wedding booking for your cancelled or postponed a refund of your deposit (less expenses) and monies paid shall be made.
PRIVACY: Helen Cotton Photography will store your name and wedding details on a private internal database.
These details will not be made available to companies or individuals outside of Helen Cotton Photography. Should you wish to have your details removed from the database, please advise us in writing.
I have read and fully understand the schedule and terms of agreement of this contract and realise that this contract becomes binding immediately. I agree that cancellation rates will apply in case of cancellation by me.